Six phases to organise the division of movable property
From opening the case file to signing the adjudication record, Lex Partis structures every phase with validations, traceability and legally usable deliverables. This is what happens inside.
- Phase 01
Opening of the case file
The procedure begins with the creation of a single case file, unequivocally identified and with all metadata of the judicial proceedings: case number, court, date of opening and originating procedure. From there on, every action is linked to the case file and to the organisation that owns it, with role-based access control.
Key points
- Unique identification of the case file with proceeding metadata
- Role assignment: case manager, readers and administrators
- Per-organisation isolation (multi-tenant): each firm only sees its own data
- Every subsequent action is linked to the case file for traceability
Next phase: Registration of partiesDeliverableCase file created and accessible only to authorised people.
- Phase 02
Registration of parties
Before any adjudication can take place, the adjudicatees must be defined. Their identifying data (name, ID/NIE, address, contact) and procedural role (spouse, heir, co-owner, etc.) are registered. The system supports as many parties as the proceeding requires and allows them to be edited until the inventory is closed.
Key points
- Registration of parties with full identifying data and procedural role
- No limit on the number of parties (any configuration: 2, 3, N)
- Validations to prevent duplicates (unique ID/NIE per case file)
- Parties can be removed while no preferences have been captured
Next phase: Inventory of movable propertyDeliverableDefinitive list of parties that will take part in the draw and adjudication.
- Phase 03
Inventory of movable property
The inventory is the heart of the case file. Each item receives an identifier, a detailed description, a category, a location within the property, a condition and photographs. The system supports grouping several items into a single lot when they must be adjudicated together (complete dinner sets, bedroom furniture, collections), while keeping individual traceability of each piece within the lot.
Key points
- Individual items and lots (several items adjudicated as one unit)
- Photographs per item to avoid later disputes
- Categorisation, location and condition
- Bulk import via CSV/Excel and export to PDF/XLSX
- Versioning: every modification is recorded with author and date
Next phase: Preference captureDeliverableClosed inventory exportable as the initial record of items to be adjudicated.
- Phase 04
Preference capture
Before the day of the adjudication, each party expresses, privately and in a structured way, which items it is most interested in. It can mark the level of interest (high, medium, low or none) and manually reorder its ranking. Preferences are versioned: a change never erases the history but creates a new version. At closure an immutable snapshot is generated which becomes the input for the adjudication engine.
Key points
- Drag-and-drop interface to order preferences
- Levels of interest (high, medium, low, none) with optional rationale
- Full versioning of the change history per party
- Closure with an immutable snapshot signed by the case manager
- Each party only sees its own preferences (privacy guaranteed)
Next phase: Verifiable draw of the initial orderDeliverableSigned snapshot of preferences from all parties, ready for adjudication.
- Phase 05
Verifiable draw of the initial order
The order in which each party will choose its items during the adjudication is determined by a cryptographically verifiable draw. The system combines a 256-bit random seed, the case file identifier and the precise time of the draw to generate a reproducible HMAC-SHA256 hash. Any third party (expert, court, opposing party) can later verify that the order was not tampered with.
Key points
- Public and standard HMAC-SHA256 algorithm
- Seed and hash published in the draw record
- Reproducible: anyone can recompute the result with the same inputs
- Signable PDF draw record, ready to file with the proceedings
- No room for favouritism: not even the administrator can alter the result
Next phase: Rotating adjudication and final recordDeliverablePDF draw record with verifiable initial order and entry in the audit log.
- Phase 06
Rotating adjudication and final record
The adjudication session takes place. The engine goes through the items, assigning them in rotating turns following the order set by the draw. The system offers three modes: assisted manual (the party chooses and the system only controls turns), automatic by preferences (it directly assigns the highest unallocated option of each party) or hybrid (it suggests and the party confirms). Adjudications can be reverted in LIFO order while the session is open, and everything is recorded in a tamper-evident audit log with a hash chain.
Key points
- Three modes: assisted manual, automatic by preferences, hybrid
- Configurable rotation: SIMPLE or SNAKE
- LIFO reversal to correct erroneous adjudications during the session
- Append-only audit log with hash chain (tamper-evident)
- PDF adjudication record and XLSX exports ready to file with the proceedings
DeliverablePDF adjudication record, exports for the court and full audit log.
Legally usable deliverables
The whole proceeding is documented in structured formats, ready to file with the court or to archive as evidence.
- Initial inventory record (PDF + XLSX)
- Snapshot of preferences signed by party
- Draw record with cryptographic verifiability
- Adjudication record with all assigned items
- Full audit log (every action with author, date and hash)
- CSV/XLSX exports to file with the proceedings
Ready to see the flow live?
In the demo environment you will find a case file with parties, items and preferences already loaded so you can walk through the six phases from start to finish.